Here are all the possible meanings and translations of the word Records management. Records management Records management, also known as Records information management or RIM, is the professional practice or discipline of controlling and governing what are considered to be the most important records of an organization throughout the records life-cycle, which includes from the time such records are conceived through to their eventual disposal.
In this article Summary: Learn about records management and the records management planning process in SharePoint Server. A Records managment is a document or other electronic or physical entity in an organization that serves as evidence of an activity or transaction performed by the organization and that requires retention for some Records managment period.
Records management is the process by which an organization: Determines what kinds of information should be considered records.
Determines how active documents that will become records should be handled while they are being used, and determines how they should be collected after they are declared to be records.
Determines in what manner and for how long each record type should be retained to meet legal, business, or regulatory requirements. Researches and implements technological solutions and business processes to help ensure that the organization complies with its records management obligations in a cost-effective and non-intrusive way.
Performs records-related tasks such as disposing of expired records or locating and protecting records that are related to external events such as lawsuits.
Determining which documents and other physical or electronic items in your organization are records is the responsibility of corporate compliance officers, records managers, and lawyers.
By carefully categorizing all enterprise content in your organization, these people can help you ensure that documents are retained for the appropriate period of time.
A well-designed records management system helps protect an organization legally, helps the organization demonstrate compliance with regulatory obligations, and increases organizational efficiency by promoting the disposition of out-of-date items that are not records.
A records management system includes the following elements: A content analysis that describes and categorizes content in the enterprise that can become records, that provides source locations, and that describes how the content will move to the records management application.
A file plan that indicates, for each kind of record in the enterprise, where they should be retained as records, the policies that apply to them, how long they must be retained, how they should be disposed of, and who is responsible for managing them.
A method for collecting records that are no longer active from all record sources, such as collaboration servers, file servers, and email systems. A method for auditing records while they are active. A process for holding records suspending their disposition when events such as litigations occur.
A system for monitoring and reporting on the handling of records to ensure that employees are filing, accessing, and managing them according to defined policies and processes. SharePoint Server includes features that can help organizations implement integrated records management systems and processes.
The following is a preview of the records management planning process: Identify records management roles Successful records management requires specialized roles, such as the following: Records managers and compliance officers to categorize the records in the organization and to run the records management process.
IT personnel to implement the systems that efficiently support records management. Content managers to find where organizational information is kept and to make sure that that their teams follow records management practices.
Analyze organizational content Before creating a file plan, records managers and content managers survey document usage in the organization to determine which documents and other items can become records.
Develop a file plan After you have analyzed your organizational content and determined retention schedules, fill in the rest of the file plan.
File plans differ from organization to organization, but generally they describe the kinds of items the enterprise acknowledges to be records, indicate where they are stored, describe their retention periods, and provide other information, such as who is responsible for managing them and which broader category of records they belong to.
Develop retention schedules For each record type, determine when it is no longer active being usedhow long it should be retained after that, and how it should ultimately be disposed of.Records management refers to a set of activities required for systematically controlling the creation, distribution, use, maintenance, and disposition of recorded information maintained as evidence of business activities and transactions.
Records Management Solutions. As technology has evolved and federal space has been reduced, the need for managing both physical and electronic records has . ARMA International serves professionals in the records, data and information governance industry looking to further their education, stay up to date on the latest news and network with other information management individuals.
ARMA delivers the resources you need to succeed in a world filled with big data, blockchain, risk compliance and changes in . Records management, also known as records and information management, is an organizational function devoted to the management of information in an organization throughout its life cycle, from the time of creation or inscription to its eventual disposition.
Records management establishes policies and standards for maintaining diverse types of records. Some, but not all, documents within an organization become records.
Some, but not all, documents within an organization become records. Summary: Learn about records management and the records management planning process in SharePoint Server. A record is a document or other electronic or physical entity in an organization that serves as evidence of an activity or transaction performed by the organization and that requires retention.